ApplicantStack Onboarding Software
ApplicantStack Onboarding Software streamlines and enhances the employee onboarding process by enabling HR teams to import hires, upload and e-sign forms, assign and track tasks, provide a branded new hire portal, set automated reminders, use templates, and generate reports, all designed to improve efficiency, reduce employee churn, and ensure a first-class onboarding experience.
We Make Employee Onboarding Simple. You Make It Extraordinary!
Your candidate accepted your offer and now you need to get your new employee up-to-speed and in the system.
That’s where ApplicantStack Onboard steps in. Our powerful employee onboarding software allows you and your HR team to improve efficiency and save time – and get new hires working for you.
Reduce employee churn with quick and efficient employee onboarding software
Research shows that new hires decide in the first six months whether or not to stay with your organization. Additionally, the same research shows that effective onboarding has a big influence on your overall employee churn. ApplicantStack’s onboarding helps ensure your employee onboarding experience is first-class, effective and efficient.
Everything You Need in Employee Onboarding Software
Import Hires
Easily import new hires from ApplicantStack Recruit or automate using our API.
Upload Forms
Select standard new hire forms (W-4, I-9, etc.) from our library or upload your own.
Create Tasks
Assign tasks to new hires and users to create simple checklists and track progress.
Central Information
Invite new hires to fill out paperwork, view important documents and update their information on a customized, branded New Hire Portal.
E-Sign Documents
Hires can electronically sign documents using e-signature technology, from any device, anywhere.
Set Reminders
ApplicantStack automatically reminds hires and users to complete paperwork and other tasks, so nothing falls through the cracks.
Use Templates
Save time with templates to simplify the creation of tasks, emails, questionnaires and more.
Download Reports
Use standard or create custom reports to keep tabs on key metrics of your onboarding process.
One place for all your candidate documents
Onboarding with ApplicantStack allows employers a way to manage the paperwork and tasks of hiring a new employee, and is intuitively brought together with the rest of your ApplicantStack experience. Create new hire checklists, track tasks, and provide a new hire portal for employees to quickly and easily complete required forms.
Create new hire checklists
Track onboarding task completion
Centralize new hire paperwork with our employee portal
E-sign documents
Customize reporting and workflows
Empower new employees to be ready to work, faster
Try ApplicantStack for Yourself Today!
- No credit card required
- No installation needed
- No contracts… Ever
HIRE AND ONBOARD
- Seamlessly add new hires
- EEOC & OFCCP compliance
- State & Federal forms available in library
- Upload additional onboarding documents (PDFs)
- Upload supporting new hire resources
- Centralized information (paperwork and documents)
- eSign forms and documents
- Set Reminders & create tasks
- Create & use templates
- Create checklists
- Branded hiring portal
- Run & download standard reports
CUSTOM OPTIONS AVAILABLE
- Call today – 919.646.8458
NEW HIRE PORTAL
- New hires’ virtual assistant
- Include hiring manager’s contact information
- Include any and all state & federal tax forms
- Easily add any training videos
- Easily upload all benefits information and forms
- Include your employee handbook
COLLABORATION
- Collaboration tools
- Reporting
- User roles & permissions
- Create tasks & schedule Reminders
- Add reminders & notes
- Instant communication with top talent via texting
Additional Features
- Onboarding document management
- Standard reports
- Email templates
- API for integrations
- Seamless integrations for assessments, background checks, virtual interviews & more
- Regular product enhancements
- Assign & e-sign vital documents
- Advanced data security & privacy
- SAS 70 Type II compliant
- Help Center/Support available 24/7
- Self-service portal
- Cloud-based reliability
You don’t have to take our word for it.
"Very user friendly! I've worked in several different ATS and this has been the easiest one yet!"
— Megan A., HR Manager
"It’s like Jazz HR, if you just made it better. It is a lot easier, and a lot more sustainable for our company than Jazz HR. I would recommend you guys over Jazz HR any day."
— Emily L., Corporate Recruiter
FAQs
1. What is onboarding software?
Onboarding software is a digital resource that helps companies streamline the process of bringing new hires onboard. It simplifies the tasks associated with onboarding, including training, completing paperwork, and setting up work environments. The main purpose of this type of system is to provide a smooth, efficient experience for everyone involved.
ApplicantStack includes onboarding tools that are highly user-friendly. The data from the hiring side flows to onboarding, eliminating duplicate data entry and manual processes.
2. What features are included in onboarding software?
ApplicantStack onboarding includes a long list of features to streamline the onboarding process. You can use the platform to complete all of the following tasks:
- Importing new hires
- Uploading and e-signing forms
- Creating tasks
- Setting reminders
- Using templates (emails, questionnaires, etc.)
- Creating a central information bank
- Downloading reports
3. Why does my company need onboarding software?
The onboarding experience dictates how the first few days and weeks go for a new hire. It sets the tone for the overall experience with the company and what an individual might expect while working in that specific role.
A negative onboarding experience is linked to higher turnover and lower morale. By contrast, employees who feel happy with their onboarding experience are nearly 70 percent more likely to remain in their roles for 3+ years.
Using onboarding software creates a more consistent experience for every new hire. Additionally, it eliminates the manual aspects of onboarding that can feel tedious and frustrating to all involved.
4. Does the onboarding software comply with regulatory and legal requirements?
ApplicantStack complies with various regulatory and legal requirements, including those imposed by local, state, and federal governments.
5. How does onboarding software handle sensitive data and keep it secure?
The security of your time and labor data depends on the provider of the solution.
When you choose to partner with Swipeclock for your HR Tech solution, you entrust us with the security of your workforce data. That is something we don’t take lightly. Starting the moment you first input information, our security protocols encrypt your data in transit and at rest. All data within Swipeclock products is hosted in the United States in a state-of-the-art secure data center. Additionally, to provide an extra layer of security we also use a combination of services hosted in the leading Cloud providers.
6. Can we customize onboarding templates and workflows for different teams or roles?
Yes, this software is flexible and customizable to the needs of each individual organization. You can set up workflows for individual departments or teams, take advantage of templates, and centralize all documentation in the employee portal. Customized reporting also provides insights into the success of the onboarding process for every new hire.
7. How does onboarding software enhance the employee experience?
Your company’s onboarding process will set the tone for employment. New hires often base their opinion of their employer on this initial interaction. Using onboarding software makes the process much more user-friendly for your new employees, allowing them to complete tasks from anywhere at any time.
Gone are the days of a stack of forms that must be filled out on day one. Your new employees can hit the ground running and start out feeling engaged and motivated to do their best work.
Make Recruiting and Onboarding Easy
See for yourself! Fill out the form to start a trial today and see how ApplicantStack can improve your hiring and onboarding processes.
Related
4 Strategies to Integrate New Hires into Your Company
The article emphasizes the importance of effectively integrating new hires to reduce costly turnover by addressing common reasons for dissatisfaction—such as unrealistic expectations and insufficient training—and recommends strategies like immediate onboarding with communication, cultural introduction, timely equipment provision, and early engagement to enhance employee retention and productivity.
Employee Onboarding 101: What, Why, and How
The article "Employee Onboarding 101: What, Why, and How" explains that employee onboarding is the process of integrating new hires by familiarizing them with company culture, roles, and policies to help them feel comfortable and effective, emphasizing its importance in reducing time to productivity, enhancing employee engagement, retention, and setting a positive tone for their experience within the organization.
How To Welcome Your New Employees - ApplicantStack
The article emphasizes the critical importance of a positive and supportive onboarding process, highlighting that over 30% of new employees quit within six months due to poor onboarding, and recommends strategies like making strong first impressions and providing welcome packages to help new hires feel valued, supported, and more likely to stay with the company long-term.
How to Reduce Employee Turnover and Improve Retention
The article discusses how businesses must go beyond pay to reduce employee turnover by fostering valued, balanced, and growth-oriented work environments, especially in light of the Great Resignation where factors like poor treatment, lack of benefits, and work-life imbalance led over 47 million Americans to quit their jobs, causing significant financial and productivity losses.
How to Master New Hire Orientation
The article emphasizes that mastering new hire orientation—a distinct, one-time event within the broader onboarding process—is essential for organizations to boost productivity, employee retention, and morale by providing new employees with clear support, confidence, and engagement from day one, yet many companies lack a structured orientation plan, leading to operational inefficiencies and missed revenue.
The Onboarding Process – Steps and Checklist
The onboarding process is a structured and personalized approach to integrating new hires into an organization through steps such as completing paperwork, planning, introductions, training, team building, equipment setup, and communication tools, which collectively set the tone for employee engagement, satisfaction, performance, and retention.