Employee Scheduling Software for Small Business
WorkforceHub Scheduling is an employee scheduling software tailored for small businesses that streamlines creating compliant, strategic schedules with smart shift recommendations, automated conflict resolution, labor segmentation integration, and self-service features to enhance schedule adherence, shift swapping, and real-time notifications.
Make strategic scheduling your competitive advantage
Revolutionize your scheduling process with easy-to-create schedules, shift recommendations, copy & paste from prior weeks, shift swapping, and more.
Whether you're operating 24/7 with a set rotation or adjusting staffing daily based on demand, WorkforceHub Scheduling is designed specifically to customize and meet your unique needs.
Smarter scheduling starts with WorkforceHub
Easily build schedules that work for you to achieve the best results by a team with the right skills for each shift.
Effortlessly assign the right people to the right shifts with smart recommendations based on job, location, department, and position.
WorkforceHub's SmartShifts connects scheduling with labor segmentation—so your organizational data flows directly to the timecard with less admin effort and more confidence.
Key Features:
- Seamlessly find the best fit for schedule and shift needs
- Automated suggestions based on your preset parameters
- Clean visibility into labor segmentation with insights and reporting
- Easily apply shifts with automated conflict resolution
- Scheduled timecard sync for better labor tracking and visibility
Publish or perish
Ensuring employee schedule adherence requires giving advanced notice, as do fair workweek rules. Use templates and automated alerts to quickly create compliant schedules. Offer instant online self-service and a streamlined change process to maximize schedule adherence.
- Quick start templates
- Custom rules for meals, overtime, shift length
- Automated requests to speed approvals
- Alerts and notifications for nimble action
- Instant access, anytime, anywhere
- Transparency and accountability
Quickly fill open shifts with ease
Utilize templates and automated alerts to quickly create compliant schedules. Provide instant online self-service and a simple change process to help maximize schedule adherence.
- Proactive shift pickup process
- Moderated shift trading
- Dynamic list of qualified workers (available, right skills, no overtime)
Enforce schedules fairly
Adherence is crucial for effective employee scheduling. Publishing great schedules with advanced notice ensures high attendance. Enforcing schedules through the clock guarantees the precision and recordkeeping needed for legal compliance, accurate pay, and the prevention of unplanned overtime.
Additional Controls:
- Meals and breaks
- Early clock-in
- Overtime alerts
- Location (geofencing)
Improve attendance with employee availability
Reduce no-shows and last-minute schedule changes by collecting employee availability in the same place you build schedules. Employees enter when they’re available or unavailable directly into WorkforceHub. Schedulers can view availability while creating shifts and spot conflicts before schedules are published.
Ensure coverage without overage
Lower labor costs from overstaffing and overtime by enforcing schedules at the clock and eliminate callouts for last-minute shift changes.
No guesswork, no excuses
Hold employees accountable for sticking to their schedules. Predictive scheduling eliminates the guesswork from work hours. The shift trade board streamlines the process, replacing stressful callouts with manager-approved shift drops and pickups.
One step scheduling
Knock out standard shifts in a fraction of the time it takes with spreadsheets. Use shift templates that automatically impose rules for overtime, shift length, skills, and more.
Manage over and under
Leverage historical data and configurable scheduling limits to avoid overtime, overstaffing, and understaffing.
Schedule enforcement
Eliminate early clock-in and meter breaks to ensure employees work expected hours and receive their full required breaks.
What others are saying about WorkforceHub’s Employee Scheduling Software
Scott B. - Small Business Owner
This product has a lot of features for the price. You can schedule employees at multiple locations. Swap shifts, build schedules. Supervisors can schedule employees at multiple location.
FAQs
What is employee scheduling software, and how does it work?
Employee scheduling software is designed to automate the process of managing and creating employee schedules. It handles staffing needs, schedule optimization, and coverage tracking. This type of system can also assign shifts and include a feature that allows employees to swap shifts when necessary, removing the supervisor/manager from the equation.
Scheduling software works by taking all the data and rules, using that information to create schedules based on the parameters set by the supervisor.
What are the benefits of using employee scheduling software for businesses?
Some of the key benefits of using employee scheduling software include:
- 1.Simplifying the process of tracking and managing employee time
- 2.Ensuring coverage at peak times
- 3.Avoiding payroll errors
- 4.Optimizing the cost of labor
- 5.Improving employee morale and satisfaction
- 6.Minimizing back-and-forth communication
- 7.Reducing scheduling conflicts
How can employee scheduling software help reduce scheduling errors and conflicts?
One of the benefits mentioned is reducing scheduling errors and conflicts, which can create a lot of other issues in a business with shift-based employees. If employees are scheduled for shifts that don’t work with their availability, they start to get frustrated. These employees may seek employment elsewhere or impact the company morale.
By establishing parameters and rules, supervisors don’t have to worry about scheduling errors and conflicts. The system will utilize the data provided to create schedules that don’t include conflicts.
Can employee scheduling software handle complex scheduling needs such as shift rotations, split shifts, and multiple locations?
The employee scheduling functionality built into WorkforceHub can handle complex scheduling needs, including multiple locations, split shifts, and shift rotations. It’s specifically tailored to meet the needs of small business with custom rules for meals, overtime, and shift length, automated requests to speed up approvals, and alerts and notifications for nimble action. Plus, employees can access their schedules from anywhere at any time.
Is the software customizable to accommodate different industries and types of businesses?
Scheduling within WorkforceHub can accommodate companies of all sizes operating across every industry. It allows managers to fill open shifts quickly and match availability with scheduling needs, all while maintaining transparency and accountability. You can establish custom rules and leverage templates and automated alerts for faster schedule creation.
Does the employee scheduling software offer features for managing employee availability, time-off requests, and shift swaps?
Yes, WorkforceHub makes it easy to manage employee needs with availability, time-off requests, and shift swaps built right into the platform. All data is entered into a single solution, eliminating duplicate entry and manual errors.
A shift trade board allows employees to manage their own shift swaps without involving their supervisor. And time-off requests are accessible through the same system, ensuring that employees with approved time off aren’t scheduled for shifts during that time.
Can the software integrate with other tools such as payroll systems, time tracking software, and HR management platforms?
WorkforceHub is a time and labor platform designed for small business. When you utilize the scheduling tools built in, you have access to timekeeping, PTO and accruals management, and HR management, including engagement and a filing cabinet to store vital documents.
If your company has hiring needs, the talent management suite can also simplify how you find and bring on talent. You can customize WorkforceHub to suit your business and its needs.
The platform also integrates with countless payroll processing platforms, with a list that continues to grow.
How user-friendly is the interface for managers and employees alike?
WorkforceHub is a highly intuitive, user-friendly solution that anyone can use. With cloud-based access from anywhere at any time through the mobile app, employees and supervisors can get on to view the information or create new schedules with ease.
What kind of customer support and training options are available for users of the employee scheduling software?
During the implementation process, you’ll work with one of our helpful customer support representatives to get up and running on the platform. We can answer your questions and ensure the proper setup.
In addition to our customer support and account management teams, we offer access to our helpful online university and Knowledge Base, both available 24 hours a day, seven days a week. You can get answers to your questions and explore video-based resources when you need help.
How does the pricing structure work for the employee scheduling software, and are there any hidden fees or long-term contracts?
Scheduling is a per-employee, per-month fee, with a one-time setup fee. Scheduling also includes time and attendance tracking with access to the mobile app. For specific pricing details customized to your business needs, contact us.
WorkforceHub takes care of business.
We’ll show you how.
Related
Time and Attendance Systems for Small Business
The content outlines how small businesses can improve efficiency, accuracy, and compliance by using online time and attendance systems that track employee work hours and locations in real-time, integrate with payroll, enforce labor regulations, and utilize technologies like intelligent and biometric timeclocks for secure and precise timekeeping.
Wisconsin Scheduling & Predictive Scheduling Laws - WorkforceHub
The article explains that Wisconsin lacks specific predictive scheduling laws beyond federal regulations, meaning employers are not required to provide advance notice, minimum shift lengths, or compensation for last-minute schedule changes, resulting in flexible but potentially unpredictable work schedules for employees.
How To Decrease Labor Costs With Automated Overtime Alerts
WorkforceHub from Swipeclock offers an affordable, cloud-based workforce management system with automated, customizable overtime alerts, employee self-service shift trades, and centralized timekeeping data to help businesses reduce labor costs, ensure compliance with labor regulations, and improve productivity and decision-making.
Solve Manufacturing Employee Scheduling Problems
The article highlights how manual employee scheduling methods in small manufacturing businesses lead to inefficiency, errors, increased labor costs, compliance risks, employee dissatisfaction, and managerial burden, and introduces WorkforceHub from Swipeclock as an advanced, integrated solution to streamline scheduling, improve communication, and enhance overall operational effectiveness.
How Workforce Management Software Benefits Your Managers
Workforce management software like TimeWorksPlus and Swipeclock’s WorkforceHub enhances managers' effectiveness by enabling expanded employee oversight through mobile monitoring, speeding up accurate digital time card approvals, improving shift scheduling to ensure proper staffing, and facilitating better real-time communication and self-service HR workflows for employees.
Ohio Scheduling & Predictive Scheduling Laws
Ohio does not have specific predictive scheduling laws beyond federal regulations, meaning employers are not required to provide advance notice, minimum shift lengths, or compensation for last-minute schedule changes, resulting in flexible but potentially unpredictable work schedules for employees.