How to Cover Your Bases With PBJ: Are You In Compliance?
The blog post explains how skilled nursing facility owners can ensure compliance with mandatory Payroll Based Journal (PBJ) reporting by using WorkforceHub from Swipeclock, a specialized system designed to simplify and accurately manage complex staffing scenarios—including multiple job codes, contract and agency personnel, and multi-facility work—while providing comprehensive, CMS-compliant PBJ reports that track direct care hours, staff turnover, and resident census data.
Today’s post is for owners and operators of skilled nursing facilities subject to Payroll Based Journal (PBJ) reporting. Since PBJ compliance became compulsory in July of 2016, how has it been going for you? Have you developed a workable process? Are you meeting the quarterly deadlines? Are you confident that your data is trustworthy?
PBJ Doesn’t Need to be a Full-Time Job
There are two ways to submit PBJ reports: manual data entry and data upload from a payroll or time and attendance system. If you have tried going the manual route, you know what a hassle it is, and it will only get more time-consuming, tedious, and error-prone as your company expands.
PBJ Your Way
WorkforceHub from Swipeclock takes the hassle out of PBJ compliance with a system that is quick, easy, and economical. The PBJ tools in WorkforceHub aren’t an afterthought; they were designed to meet the challenges of real-world SNF staffing scenarios right from the outset.
- Do you use a team of direct employees, contract, and agency personnel? No problem.
- Do you have staff that divides their time between patient care and managerial tasks? We’ve got it covered.
- Do you have employees that work more than one job code? No sweat.
- Do you have physicians who provide both direct patient care and medical director duties? Easy peasy.
- Does your staff work at multiple facilities? You are going to have to do better than that to stump us.
- Do you have both SNF/NF and non-certified beds? We can handle that in our sleep.
WorkforceHub PBJ Reports Include:
- A complete, accurate record that designates direct care workers by job code (includes agency, contractors, and certified medical personnel as defined by CMS)
- Residence census data (Medicare, Medicaid, other)
- Direct care staff turnover and tenure (start and term dates)
- Total hours of care provided by each category of worker per resident per day including start and end date and the hours worked per individual
WorkforceHub protects you from audits and gives rating agencies the information needed to demonstrate that your facility offers a first-rate level of care.
Swipeclock offers WorkforceHub, the unified Human Resources portal that makes it easy to optimize the performance of your managers, employees, and company.
WorkforceHub includes TimeWorksPlus, TimeSimplicity, and TimeWorks Mobile. Onboarding, benefits enrollment, performance reviews, and employee engagement are also included. WorkforceHub is designed for busy employers who need to streamline scheduling, automate time and attendance tracking, maintain regulatory compliance, and reduce labor costs.
We can get you up and running with WorkforceHub immediately. Contact us today to request a demo.
Or, if you are interested in becoming a reseller, check out the Swipeclock partner advantage.
Related
PBJ File Rejected? Let's Fix It.
The post addresses common reasons for CMS rejection of PBJ files in residential care facilities—such as duplicate employee IDs, incorrect time calculations, improper shift hour reporting, and missing contract staff hours—and promotes WorkforceHub from Swipeclock as an easy-to-use, automated solution designed to reduce errors, ensure compliance, and streamline PBJ reporting.
Workforce Management News: Making PBJ Compliance Simple
Swipeclock’s WorkforceHub offers a cloud-based, automated suite of tools designed to help long-term healthcare facilities comply with the complex Payroll Based Journal (PBJ) requirements mandated by CMS by accurately tracking employee data, staffing hours, and resident census information to avoid reporting errors and penalties without needing a dedicated PBJ coordinator.
Swipeclock Workforce Management: Making PBJ Compliance Simple
Swipeclock's WorkforceHub is a cloud-based workforce management solution designed to help long-term healthcare facilities comply with the complex Payroll Based Journal (PBJ) requirements mandated by CMS by accurately tracking employee data, time and attendance, and resident census information, thereby simplifying PBJ reporting and avoiding penalties without the need for a dedicated PBJ coordinator.
Not PBJ Compliant Yet? Relax. We've Got Your Back.
The article explains the Payroll Based Journal (PBJ) regulation requiring long-term healthcare facilities to submit detailed staffing and census data to CMS, effective from July 2016, and promotes Swipeclock's WorkforceHub—featuring TimeWorksPlus and TimeSimplicity—as an automated solution to simplify PBJ compliance and avoid penalties.
Comprehensive Workforce Management From Swipeclock
Swipeclock's WorkforceHub is a comprehensive, cloud-based workforce management solution integrating TimeWorksPlus for time tracking, TimeSimplicity for scheduling, TimeWorksTouch for easy clock-ins, and TimeWorks Mobile for remote access, offering rapid setup, employee self-service, secure data storage, payroll integration, and compliance tools that collectively reduce labor costs, boost productivity, improve communication, minimize errors, and streamline administrative tasks for businesses.
PBJ File Rejected? Let's Fix It.
The post addresses common reasons for CMS rejection of PBJ files in skilled nursing facilities—such as duplicate employee IDs, incorrect time calculations, improper shift hour reporting, and missing contract staff hours—and promotes WorkforceHub from Swipeclock as an efficient, user-friendly automated solution designed to reduce errors, save time, and ensure compliance.