The Hiring Process
The hiring process involves six key steps—job preparation, recruiting, talent screening, and others—where employers collaborate with hiring managers to define job requirements, use tools like ApplicantStack to source candidates broadly or niche-specific, and then screen applicants to narrow down to a select group for further evaluation.
The Hiring Process for Employers
Without new talent, it is challenging to grow and maintain an innovative environment in a company. However, attracting talented and skilled candidates takes a lot of time and effort.
A comprehensive applicant tracking process benefits the candidate, recruiter, and organization. It refers to everything from identifying the staffing need to hiring and onboarding the new employee.
These six steps may vary company to company depending on the business structure, but whether you require every step or just a few, here's how ApplicantStack will help you.
Job Preparation
Before any information is shared with possible candidates—whether internal or external—the job preparation stage is for info gathering and job description creation.
Collaborating with the hiring manager to discuss the specific requirements for the new position is vital—that includes the required skills, responsibilities, role in the team, personality, and capabilities of a suitable candidate.
Based on the information gathered, a job description can be created and readied for launching to the public.
Recruiting
With the job description created, you are ready to start the process of finding the best possible candidate.
Recruiting, or sourcing, is the process of finding, posting, and contacting the right candidates for you and your team. For a more general position, there are many ways to amplify your job to the widest possible audience, but for a highly specialized position you may need more niche job boards with access to a specific talent pool.
Whether it is posting to social media and any of the major job boards, or accessing these highly specialized job aggregators, ApplicantStack has hundreds of integrations for broadcasting your job to the best audience possible.
Talent Screening
This is the time to reduce the number of candidates to a manageable group of between 3-10 people. These candidates can be screened in-person or online. The screening of candidates can take place in a few different ways:
- Resume/Application Review
- Phone/Video Screening
- Qualifying/Knockout Tools
Building qualifying and/or knockout tools into your workflow helps ease the amount of manual labor you and your team have to do and either weeds out or bumps up applicants based on their responses to any number of questions or tasks.
Candidate Selection
After creating and broadcasting the job, it is now time to arrange interviews, participate in the interview process, send out assignments, and provide feedback to candidates.
Hiring team collaboration is paramount in this stage. Creating a structured process ensures all candidates get the same experience – from the initial invitation and briefing all the way to the order of the questions asked in the interview itself. An interview guide also helps reduce the risk of bias in the interview process.
Hiring
The job market today is competitive.
Just because you’ve screened the talent and selected the candidate you think is right for your company does not mean they’ll be ready to accept. You have to be prepared to keep in communication, negotiate about salary or benefit options, and have a few backup candidates in mind in case your first choice doesn’t work out.
Before offering a job to a candidate, you may choose to perform a background check and contact their references. You might even look at their social media profiles to ensure they represent their employers well.
With ApplicantStack you have all the communication, task tracking, and workflows to put you and your company’s best foot forward.
Onboarding
Bringing a new employee onboard is an exciting time for an organization, whether to fill a newly created position or to replace someone who has moved on. But it also comes with some important steps to ensure a positive experience for the new hire.
Understanding how (and why) onboarding new hires is so important can make or break the employee experience.
Your process can determine the individual’s early engagement and productivity levels, as well as whether they choose to stick around.
Make Recruiting and Onboarding Easy
See for yourself! Fill out the form to start a trial today and see how ApplicantStack can improve your hiring and onboarding processes.
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