Time and Attendance Systems for Small Business

Keep Your Business on Time and on Track

Ditch your spreadsheets and hand calculators. Save time and reduce frustration with online time and attendance systems. Monitor in real-time when and where work starts and finishes.

• ​When and where work starts/stops
• ​Convenient and intuitive
• ​Instantly available
• ​Precise timecard data every time

Know When and Where Employees Work

When employees work remotely or across various locations, a more efficient system for logging time and attendance becomes essential. Implement intelligent time clocks and geofencing to accurately capture when and where employees start and stop work, as well as to verify their identity.

Also, easily gather additional job-related information such as tips, mileage, and project details.

Comply with Time and Attendance Governing Rules

Ensure you stay compliant by maintaining accurate time records. Set timekeeping rules to adhere to regulations regarding overtime, breaks, shift durations, leave, and other guidelines set by regulatory agencies governing your business.

• ​Federal, state, local
• ​Industry, union, business

Connect Timecards to Payroll

Timecard approval is a snap when time data is instantly available. No need to calculate or enter data. Simply review, approve, and send on for payroll processing for accurate timecards to ensure proper pay.

• ​Accurate timecards for proper pay
• ​Accessible for employees and managers
• ​Avoid common errors and fraud
• ​Leave requirements

Time and Attendance Solutions

Track Time Every Time

Automatically track time for both onsite and remote employees, simplifying the process of reviewing timecards, ensuring accurate wage payments, and proving compliance.

Trust but Verify

Turn any device into an intelligent timeclock, or use biometric timeclocks to authenticate and capture time data.

Leverage Technology for Better Control

Enforce breaks, control overtime, job cost, and automate PTO management.

Know Where Your Employees Are

Geofencing and GPS locating make it clear where your employees are punching the clock.

Support Job Costing

Assign hours to specific projects, clients, locations, or tasks. Capture mileage, expenses, tips, or other data at the clock.

Create Auditable Time Records

Digital timecards give you proof you need for labor law compliance and pay disputes.

Enforce Work Schedules

Keep employees within the bounds of their schedules using timekeeping rules. Lock employees out of early clock-in, require full breaks, and flag employees outside approved geofenced areas.

Real-time Visibility

Managers receive alerts when employees approach overtime, allowing schedule changes to avoid excess labor costs. Customize pay rules, overtime calculations, compliance requirements, and time off accruals.

Stop Unplanned Overtime

Assign hours to specific projects, clients, locations, or tasks. Capture mileage, expenses, tips, or other data at the clock.

Manage Meal and Rest Breaks

Ensure employees take required meal and rest breaks through clock lockout. Timecards provide record of break compliance.

Accurate Payroll Processing

Accurate timecards sent directly to payroll for processing saves hours and avoids errors introduced through manual data entry, missed punches, and faulty calculations.

Manage Paid Time Off

Allocate, accrue, and track use of sick leave, family leave, vacation, and other time off. Employees can check their current PTO balances and request time off using any mobile device. Managers approve, modify, or deny.

What others are saying about WorkforceHub’s Time and Attendance Systems

Theresa K. - Operations Director

As the administrator, I love how easy it is to review and modify employees' timecards, either by reviewing all punches for the day in a single screen or by looking at the entire pay period by employee.

Jeffrey W. - Accountant

It's very comprehensive and can pretty much do anything that you would want it to do. Also, with the new updates it has a very clean interface. Also, integrates well with my payroll software.

FAQs

What is timekeeping software?

Timekeeping software is an application or program that records work hours and automates the process of managing employee time and labor. This modern solution can boost productivity while reducing labor costs, making it a worthwhile investment for the owners of businesses of all sizes. Timekeeping software replaces manual processes, including filling out paper timesheets or entering hours on a spreadsheet. The result is a streamlined, efficient process that minimizes errors and ensures payroll accuracy.

How does timekeeping software benefit businesses?

Timekeeping software comes with a number of benefits for businesses. Monitoring and documenting the hours worked by your employees helps to ensure accurate compensation and benefits eligibility. Proper time-tracking also factors into determining eligibility for a leave of absence under the Family and Medical Leave Act (FMLA).

Failing to use timekeeping software for keeping accurate records of hours worked puts a business at risk of non-compliance with labor laws and regulations. If employees aren’t paid correctly, the errors require costly corrections and can impact morale.

Time tracking also provides insights into productivity trends and scheduling needs. Using timekeeping software can reduce labor costs by preventing unauthorized overtime and offering access to data and analytics. Tracking employee time is vital in maintaining efficiency and accountability in the workplace.

What features should I look for in a timekeeping software?

Some of the key features to look for in timekeeping software include:

• ​Automation functionality
• ​Scheduling
• ​Geofencing (tracks locations where punches are made)
• ​Employee self-service
• ​Accruals tracking (PTO, sick leave, vacation time, etc.)

When comparing timekeeping software options, it’s also helpful to identify what your business would benefit from most. For example, if you have remote workers, you will need a virtual time clock that allows them to record their time from anywhere. If you’re concerned about buddy punching or other timecard fraud, consider a physical clock that requires verification, such as with a finger or facial scan.

Can timekeeping software integrate with payroll systems?

Not all timekeeping software can integrate with payroll systems. However, WorkforceHub can. It integrates with many of the most popular HR and payroll platforms, and we’re always adding to the list.

Is timekeeping software compatible with different devices and operating systems?

Finding a time and labor solution that works with various devices and operating systems is essential in ensuring that all members of the workforce can use it. WorkforceHub is cloud-based, allowing employees to access it from desktop and laptop computers, as well as mobile devices running on Android OS and iOS.

Employees on WorkforceHub can also utilize the mobile app to clock in and out, view schedules, and handle other tasks within the platform. This app is available on the Google Play Store (Android) and App Store (Apple).

How secure is the data stored in timekeeping software?

The security of your time and labor data depends on the provider of the solution.

When you choose to partner with Swipeclock for your HR Tech solution, you entrust us with the security of your workforce data. That is something we don't take lightly. Starting the moment you first input information, our security protocols encrypt your data in transit and at rest. All data within Swipeclock products is hosted in the United States in a state-of-the-art secure data center. Additionally, to provide an extra layer of security we also use a combination of services hosted in the leading Cloud providers.

Can timekeeping software accommodate different types of employee schedules (e.g., hourly, salaried, shift-based)?

WorkforceHub can accommodate all different types of employee schedules. You can set up hourly workers, salary-based employees, and those who work on individual shifts.

How user-friendly is the interface of timekeeping software for employees and administrators?

When reviewing timekeeping software options, make sure to consider the user-friendly nature of each system. Some are clunky and hard to use. WorkforceHub features a clean, accessible interface that’s easy to navigate. As one user said, “WorkforceHub is so easy to use that anyone can use it, even those who aren’t super tech-savvy.”

Does timekeeping software offer customization options to meet specific business needs?

WorkforceHub includes customizable functionality, including advanced scheduling tools and accruals that accommodate nearly any policy and setup. It’s tailored to, built for and priced for small businesses, connecting timekeeping and HR management into a unified solution that scales as you grow. You can also incorporate hiring tools to support your recruiting efforts.

What kind of customer support and training options are provided with timekeeping software?

During the implementation process, you’ll work with one of our helpful customer support representatives to get up and running on the platform. We can answer your questions and ensure the proper setup.

In addition to our customer support and account management teams, we offer access to our helpful online university and Knowledge Base, both available 24 hours a day, seven days a week. You can get answers to your questions and explore video-based resources when you need help.